Areas of Responsibility

Reporting to the Chief Administrative Officer and Chief of Staff, the Executive Administrative Assistant offers administrative support to senior executives in the Office of the President.

  • File and retrieve documents and reference materials
  • Conduct research, assemble and analyze data to prepare reports and documents
  • Arrange and coordinate meetings and events
  • Record, transcribe, and distribute minutes of meetings
  • Monitor, respond to, and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Interact with external clients
  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
  • Communicate and handle incoming and outgoing electronic communications on behalf of the COS and CAO and other Executive staff as needed
  • Assist COS and CAO with preparations of presentation materials and other Executive Staff as needed
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations as needed
  • Perform other job related duties as assigned

Required Skills and Abilities

  • Proficient in all Microsoft Office Applications
  • 3+ years of experience supporting at the executive level
  • Strong written and oral communication skills
  • Excellent interpersonal skills
  • Ability to read and write for proof reading and editing purposes
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
  • Experience scheduling travel arrangements for management
  • Strong problem solving and problem analysis skills
  • Demonstrate a strong sense of initiative
  • Must comprehend the meaning and seriousness of confidentiality
  • Must have great flexibility

Qualifications

  • Bachelor’s degree or equivalent years of experience
  • 3+ years of experience supporting at the executive level

Interested applicants should submit a resume and cover letter as an attachment to Recruit@bnydc.org

BNYDC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.